# Employment contracts, amendments, regulations: generate your HR documents in just a few clicks with Nectos
You hired someone last week. Before they even start, you need to produce an employment contract, maybe an amendment for working hours, internal regulations to sign, and a service entry confirmation. Result: two hours of your time — or your assistant's — spent copying and pasting Word templates, correcting dates, verifying clauses.
Multiply that by ten hires per year, add contractual changes along the way, and you quickly understand why HR document management weighs heavily on a Romande SME.
The real problem: not a lack of templates, but a lack of time
Most companies have their templates somewhere. In a shared folder, on the server, in emails from their fiduciary. The problem isn't the absence of a starting document — it's the time it takes to adapt, correct, review, send, and archive.
And when you're a SME leader, you simply don't have that time.
What Nectos changes concretely
Nectos integrates an HR document generation feature directly into your workspace. You enter key information — employee name, position, activity rate, start date, probation period — and the system produces a structured, coherent, ready-to-use document.
No formatting to redo. No forgotten clause. No careless copy-pasting.
Generated documents are based on validated templates, adapted to Swiss labor law. You remain in control of the content: you can adjust, complete, annotate before sending. But the core work — structure, standard wording, data consistency — is already done.
Concrete examples for your daily work
New employee? The employment contract is generated in less than three minutes, with all mandatory mentions according to Swiss CO.
Transitioning to part-time? The amendment is ready in a few clicks, with no risk of overlooking affected clauses.
Updating internal regulations? Nectos helps you produce an updated version to distribute to all your teams, with built-in confirmation of receipt if you wish.
End of contract? The termination letter, final settlement, work relationship end confirmation — everything can be produced centrally, without wasting time finding which template is current.
And what about confidentiality?
That's THE question all leaders we meet ask, and it's entirely legitimate. Your employees' data is sensitive personal data. It cannot go anywhere.
Nectos was designed with this constraint as the starting point, not as a checkbox to tick later. Your data remains in a secure environment, hosted in Switzerland, compliant with nLPD requirements (data protection law in effect since 2023). No data is used to train external AI models. No sharing with third parties without your explicit consent.
You can work with peace of mind, even with contractual or salary information.
What this really means in time saved
A 20-employee SME produces on average 30 to 50 HR documents per year: contracts, amendments, confirmations, certificates, regulations. If each document takes an average of 45 minutes to draft and format, that's between 22 and 37 hours of administrative work per year — just on documentation.
With Nectos, this figure can be divided by four or five. Those are hours you and your team can dedicate to higher value-added tasks.
Ready to test?
Nectos is not a tool reserved for large companies with a dedicated HR department. It's designed for Romande SMEs that want to work smarter, without sacrificing quality or compliance.
Discover how Nectos can transform your HR document management — request a demonstration on nectos.ch.