Your HR data is among the most sensitive information in your company
An employment contract contains a employee's salary, address, sometimes their family situation. A payslip reveals even more. If this information falls into the wrong hands — or simply ends up on a server abroad without your knowledge — you expose your employees and your company.
Several popular AI tools process your data on American or European servers. This isn't necessarily illegal, but it creates real gray areas: applicable law, data retention duration, access by third parties. As a leader, you bear responsibility for these choices.
Swiss DPA: what it concretely changes for you
Since September 2023, the new Federal Act on Data Protection (nLPD) has been in force. It requires notably:
- A clear legal basis for any processing of personal data
- Transparency towards the people concerned (your employees)
- Appropriate technical measures to secure data
In practice, if you use an AI tool that transfers HR data abroad, you must be able to justify this transfer — and document the safeguards in place. For an SME without an internal DPO, this is a real administrative burden.
Nectos was designed from the start to eliminate this problem at its root.
Swiss hosting: not a marketing argument, an architecture decision
All data processed by Nectos remains on servers located in Switzerland. This isn't a label applied after the fact — it's an architecture constraint the team imposed on itself before even writing the first line of code.
This choice has direct consequences for you:
No transfer outside Switzerland. Your HR documents, your exchanges with the assistant, your employee data never leave Swiss territory. No American cloud, no processing in a third country.
Swiss law applies. In case of any legal question about your data, you know exactly which framework applies. No ambiguity about applicable law across multiple jurisdictions.
You remain owner of your data. Nectos doesn't resell your information, doesn't use it to train third-party models, doesn't share it with advertising partners. Your data belongs to you, period.
What it changes day-to-day for your team
This rigor in data protection doesn't slow down work — it secures it without complicating it.
Your HR manager can generate an employment contract, draft internal communication, or consult a company policy in Nectos, knowing these exchanges won't leave the secure environment. No need to train the team on complex rules like "never mention names in this tool."
Your fiduciary or lawyer can access documents shared via Nectos without having to sign additional data transfer agreements. The framework is already in place.
And if an employee asks you where their personal data is processed — an increasingly common question — you have a clear, documented answer: in Switzerland, under Swiss law.
Compliance shouldn't be a project in itself
Many SMEs delay AI tool adoption because they're unsure about compliance. It's an understandable stance — but it has a cost: hours lost on repetitive tasks, declining competitiveness.
Nectos is designed so the compliance question is resolved before you start working. You don't have to choose between efficiency and responsibility. Both are included.
Want to see how Nectos concretely manages your HR documents in a nLPD-compliant environment? [Request a demo on nectos.ch](https://nectos.ch)